Posts Tagged ‘family reunion’

Mar 12th, 2010

How to Prepare for a Family Reunion

To organize a family reunion you have to keep certain things in mind. To plan a family reunion it takes time, commitment, and planning. Make a list of the following items like the date, invitations, location, travel and lodging, facilities, food, mailing list, program and format, finances, local transportation, communications etc.

First step in family reunion is to decide whom are you inviting in the family. Decide whether you are inviting only close relatives or direct line relatives or even your cousins, second cousins etc. Second step is to collect email addresses of those people who have them. Just contact at least one person from each branch of the family so that you can collect information for each person. Try to form a reunion committee. Choose five persons from your family so that they can take some responsibility. Tell them to take charge of location, social events, budget, record-keeping etc. why you take responsibility of everything when people are there to help you.

Try to choose a date that is comfortable to everyone. One thing you need to remember is if people come from a far off place then the reunion should last for a longer period. Remember that you won’t be able to accommodate everyone. Try to choose a place which is easily accessible and affordable to people who want to attend. Budget will determine the food expenses, decorations, accommodations and other activities. One more that can interest people to attend a reunion is create a theme. It makes things more fun when you are imaginative with food, games, activities etc. when the guests have arrived, you may think what to do with them. You should make arrangements for tents, chairs, programs, t-shirts; parking decorations etc. when the family members attend the reunion just hire a professional photographer who will take photos or videos.

Once most of your work is over, it’s time to invite guests by mail, or phone. This should be done well in advance so that the guests get enough time to plan their reunion. If you are charging any admission fees, just mention that in your invitation and set a deadline by which at least a percentage of the ticket price is received. Create ways of raising money include selling family hats, t-shirts, books or reunion videos. Once the location, guest list and other important work is completed, and then better send all the family members a schedule of reunion events so that they can arrive on time. You can send this message through email or reunion website in advance. The big day is almost going to arrive and you want that it does smoothly. Create easy to ready signs to point arriving guests to registration, parking and important locations such as bathrooms. Keep a guest book so that you will know who has come and collect their address for future reference. Designate a volunteer who will send out a post union newsletter with stories, photos and news items from the reunion. Family reunions are never forgotten by family members.

Author: Ron Victor