Archive for the ‘Banquets’ Category

Mar 15th, 2010

Finding a Good DJ? What to Ask when Interviewing DJ’s!

Putting together a party, especially for large group affairs, can be a hassle. Sometimes, you get flustered and think that you’ll never get everything you need ready in time for the social event. You have catering to deal with, reserving a location, invitations, and most importantly, the DJ. How do you know what DJ to choose?

First of all, you need to know what questions to ask, besides how much the DJ charges. That is only one aspect of determining who to hire. The first and foremost question should be if the DJ is insured and can provide proof of liability. You don’t want to be responsible if something goes wrong with his equipment. Secondly, you should ask if the DJ is going to be using professional equipment. Though this doesn’t mean that he will be talented, it does guarantee that the sound system will be of professional quality and not embarrassing. If using professional equipment, then failure is rare, but the DJ should have back up equipment available at the facility in case of a malfunction.

The next considerations are regarding the music in general. You should be able to discuss the musical selection with the DJ prior to the party, making sure that he or she can provide the song list that you require. Also find out if the DJ is prepared to take requests or not this is something that is greatly appreciated at any event. Also, make sure that the DJ is aware of the type of party you are planning and that he is familiar with the proper procedures and etiquette for this type of party. Most DJ’s also MC the event in question, so you’ll want to be sure that the DJ you hire has experience with whatever type of event you are holding.

Make sure that the DJ is allowing the proper amount of set up time required. In most cases, the DJ should be completely set up with all equipment ready to function and music waiting when the first guest arrives. Typically, this takes at least an hour. Review the proper attire for the event and be certain that the DJ is prepared to dress appropriately. Whether the party requires formal wear, is themed, or is even a costume party, the DJ should blend in.

Be sure to set up a written contract. You don’t want anyone backing out on a “word of mouth” deal. Everything should be documented, including price, services provided, and requested services. Also, note that prices can vary widely from DJ to DJ. Keep in mind that the cost will cover not only the event but all of the planning involved, which can add up to 20 or 30 hours of the DJ’s time.

If you adhere to these questions, chances are that you’ll choose a great DJ who will provide the appropriate entertainment for your event and please your guests. So don’t be overly stressed about the matter; relax and enjoy yourself!

Author: Timothy Rea

Mar 11th, 2010

The Pros & Cons of a Banquet Hall Event

When a banquet hall is one of your choice locations to host your next corporate event, or your exciting wedding reception, here are some things to consider.

The pros of a banquet hall wedding reception

Oftentimes, a bride-to-be can become overwhelmed when trying to make the wedding reception theme she envisions fit into the neat confines of her reception location. At a reputable banquet hall, the provision of an on-site event coordinator is the perfect solution to help achieve that initial vision.

With the aid of the event coordinator, table and chair arrangements are done in a way that can help make room for the desired decorations that otherwise might not have seemed to fit.

Banquet halls also do a great job of providing a friendly staff of people who do both the set up and taking down of the wedding reception.

The cons of a banquet hall wedding reception

Most banquet halls are only able to accommodate up to 250 guests. For larger weddings, this may pose a problem that requires the use of two separate rooms.

Banquet halls also tend to discourage the often-skilled hands of your own personal chefs. When having your meals prepared by family members and friends, a banquet hall reception more than likely won’t be able to allow access to their kitchen areas.

The pros of a banquet hall corporate event

Banquet halls can be embellished with great interior furnishings such as hand carved bars, beautiful dance floors, gorgeous wood paneling, and delicate moldings. The moment the men and women of your company step through the door, they will be amazed at the setting.

Banquet halls proudly provide top of the line chefs that prepare fresh meals from commercial style kitchens. Making sure that a great menu is a part of a great time.

The cons of a banquet hall corporate event

Because a banquet hall is presented in such an elegant fashion, this is another event where comfortable clothing may be requested to be replaced by attire that is more formal. While most people won’t find this a problem, it could turn out to be an added expense for attendance.

When dancing is something that is going to take place, it may be another cost to consider in light of the fact that seating is less when the dance floor is provided. Unlike a larger venue, renting a ballroom might be in addition to renting the banquet hall in order to meet the company’s expectation for the event.

Mar 11th, 2010

How to Host a Banquet

When one speaks of banquets, one is immediately transported to another time and place, that of the medieval royal court, where the titled and those in favour enjoyed the hospitality of the monarch with a feast and entertainment. Hosting a banquet isn’t so different in modern times. Of course the medieval great hall, attire and jester are things of the past – unless you are attending a medieval themed banquet.

Should you opt to organize your own banquet, you will need a list of suitable venues, caterers, florists, entertainers and a bar service. Also, unless you know lots of people willing to work as servers, you will need to engage an agency for serving staff. The alternative is to find one of the companies who will organise the whole thing for you. All you will have to do then is say how many guests are to attend, what the dress is to be, choose a menu and leave the rest to them. Either way, you will need to have an idea of many people will be present at your banquet, so that you can budget sensibly. Once you have all the costing information, you can set a price for the tickets.

There will be several details to attend to, starting with what sort of banquet you are hosting. Themed costume, black tie or casual are the usual apparel for these affairs and once you have chosen this you can then work on the other details. For instance, if hosting a black tie banquet, your keyword should be elegance. Every aspect of the evening should be stylish and understated.

Choose menus carefully and don’t forget to obtain numbers for the vegetarian option. Your table should have minimal decoration, however it is important to be in keeping with your chosen theme and colours and styles should match. It might be a good idea to have a table plan in the reception area so that guests can see where they are to be seated. You should also put their names on the corresponding placemat at the table.

Apart from the feast, entertainment is a large feature of a banquet. There is a large choice of entertainment these days and what you decide to opt for, depends upon the theme of your evening. Music should feature and live music is always preferable to pre recorded, however a good DJ is worth his or her weight in gold.

As with the medieval banquet, the two important features of the modern banquet are the food and the entertainment. So do your research, plan ahead and pay attention to detail and ensure your guests are given plenty to eat and drink and that they enjoy themselves.

After all, happy guests are the key to a successful banquet.

Author: Graham Baylis